Many brides and grooms dream of a sun-drenched, outdoor ceremony surrounded by their nearest and dearest, and while I hate to be such a downer, we all know this isn’t always the case. Even if you’ve planned every detail of the entire day, we all know that the weather is one thing you can’t count on. You can consult the Farmer’s Almanac and bury the bourbon but Mother Nature may choose not to cooperate. But with a little extra planning, your back-up plan can be just as beautiful as your first choice. And of course, you’ll still be surrounded by those special people.
There are several things to consider when making your inclement weather back up plan. If you are doing your planning yourself, here is a guide of things to remember and share with those who will help you on your big day. If you have a planner or day-of coordinator, he or she will make sure you have all of your bases covered.
When choosing a venue, make sure to bring up a back-up ceremony or reception location in your initial tour. Most venues will have something standard that they can show you. And take that location into consideration when making your venue decision. Did you like the back up location? Will all of your guests fit into the space? Will everyone be able to see and hear your meaningful ceremony? Make sure you are comfortable with your answers to these questions before securing the venue.
As your plans progress, remember to consider the back up. Are there any elements of your décor that may need to be different? Does your venue allow the confetti toss you had envisioned indoors? Have your plan with any changes ready to go; you don’t want to be caught unprepared.
Choose a person to make the decision on the day of the ceremony and share that information with everyone. This can be your planner, someone from the venue, the bride, the groom, or anyone else, but ensure that everyone knows who that person is and that his or her decision should be respected. Also determine a time that the final decision should be made. This will depend on how elaborate your set-up will be and if the back-up location affects other parts of your set up at all. My recommendation is at least an hour and a half, even for a simple set up. No need to leave it to the last minute and stress everyone out on an already stressful day.
Lastly, be ready with an umbrella. Go for something clear, or a cute choice that matches your colors, because you know you and your photographer will want to do at least a few snaps outside.
If your beautiful outdoor plan falls through, don’t be upset! With your little extra planning, the indoor location will be just as beautiful. And at the end of the day, you’ll be married, and that’s all that really matters!